TechnologyOne Apps

Published on July 8, 2012 by in Featured

Inspired By Apple

Apple pioneered ‘Apps’ as we know them when the first generation iPhone was released back in July 2008. By February 2011 10 billion apps had been downloaded from Apples Apps store,  and less than 18 months later the total is 30 billion and growing at an exponential rate.  Apps are a lot more than games for your smart-phone though; These days Apple software is no longer even sold in stores and can only be acquired from the Apps Store.

TechnologyOne plans to use the ‘Apps’ concept to distribute software in future. Apps will include new features, functions and fixes, (no more hot-fixes, revisions or releases) and will see the Enterprise application broken into many Apps; such as Ledger Enquiries, Payments, Data Entry etc.  Customers will be able to download and trial an App in a Test Environment prior to committing to purchasing and implementing it Production. Apps will be hosted within the existing Ci workplace or in a browser and will support iPhone, iPad, Android, Windows, Mac and other platforms.

Ratings and Comments

One of the popular features of the App distribution model is the ability for users to rate Apps and share their opinions by making comments. Apple has provided Rating and Comment functionality on their website for a great many years now and this a reason they have such a loyal and appreciative user-base.   Their willingness to provide their clientele with a platform for publicly assessing software quality and usability add a level of honesty and transparency that grows happy clients.

Reiterative Development

TechnologyOne plans to implement a version of this Rating and Comment functionality as they move forward with the Apps distribution model.   The company plans to allow Beta Testers to rate and comment on Apps beta software releases;  Technology One software developers will read and respond to this feedback and move towards a reiterative software development cycle. Deep customer engagement and feedback-fuelled development and eventually public rating and comments will ultimately produce better quality software more quickly.

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End of Year Checklists

One of the great strengths of the Technology One suite of modules is the logical design and flexibility. The system can cater for up to 60 financial periods which may start and finish on any date, though the vast majority of users operate 13 periods from July to June with Period 13 for End of year adjustments and Period 14 used by End of Year Allocations used to calculate profit and loss and carry forward balance sheet balances. Most Organisations develop their own Year End Procedure including a detailed Year-End document which is reviewed and updated as requied each year. The Year-End document normally references a Year End Calendar and Checklists. A typical set of year Year End checklists is available here.

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The Future of Ci


The new focus for Ci is Simplicity; doing more with less, getting better results more easily and with less effort. Iain Rouse, TechnologyOne Product Owner spoke of the company’s commitment to delivering on simplicity in forthcoming releases of the software. Mr Rouse presented employee ‘My Details’ screens featuring all the key information an employee needs laid out cleanly on a single screen. TechnologyOne understands there are plenty of areas of the system that are powerful and rich in features, but don’t really deliver simplicity as well as they could. Commonly used features such as Timesheets or Applying for Leave will be accessible with a single-click from an uncluttered dashboard instead of a series of selections through too many screens.

The key objectives of the Simplicity theme are:

  • Simplify and improve the User Experience
  • Reduce complexity of the Enterprise Suite
  • Initial Focus of devolved functions for casual users
  • Support of iPhone, iPad and other smart devices

Over the next 18 months the rollout of the Simplicity theme will encompass the following specific areas:

  • CPM – Enterprise Budgeting, BI, Performance Planning
  • Financials/SupplyChain – DataEntry, MyRequisitions, Enquiries, Contracts
  • HRP – MyTimesheets, MyLeave, MyDetails, MyTeam, Talent Management
  • ECM – MyECM: Search, Tasks, Registration
  • CRM – MyCRM: Contacts, Activities, Engagement
  • Assets – MyWork Requests
  • Property – My Requests, Billing …
  • Students – eStudent and eAcademic

Consolidation Release

Feedback has revealed that clients have been asking for:

  • Performance
  • Product Quality
  • Less upgrades

TechnologyOne plans to accommodate these requirements with its Consolidation Release, which will be a single ‘go to release’ for all customers. This release will enable the company to focus all its Research and Development efforts for the first time on a single high quality release over a long time period of 4 years as opposed to the previous frenetically paced 6-12 month release schedule. The pay-off from this approach is bound to be greater performance, stability and quality.

The company will move to a 4 year upgrade cycle but will still release new functions, features and fixes regularly.

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The Accidental Superuser

Published on June 5, 2012 by in Featured

We’ve  recently upgraded from Version 11.7 to 11.9 (  In 11.7 we gave many users access to $F1.USR.PREF.MNT – User Settings (via menu $F1.USR.ENVIR.MNU) primarily to enable them to toggle between different security categories. In 11.9 this same function gives people access to creating, deleting and editing users. Thankfully we picked this issue up during our Testing prior to going live and adjusted accordingly, as this has the potential to be a major security risk.

If you are on 11.9, check your workplaces to see if you’re inadvertently giving regular users the ‘keys to the kingdom’. 11.9 , 11.7  and earlier versions feature Roles including  GL Officer, AP Officer, and Manager  include a Menu titled User Environment ($F1.USR.ENVIR.MNU) and anyone  with access to this  can easily make themselves super-users.



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Bugs, Hotfixes and ‘Known Errors’

Published on June 1, 2012 by in Featured

The ability to share information and report bugs is one of the major reasons for this website’s existence. It’s more than a little frustrating to spend ages trying to get something to work, only to ultimately learn the problem you’ve been trying to solve for the past three hours is a ‘known error’! These ‘known errors’  may have already been identified and corrected, and a hotfix made available to correct the fault. This website includes  Issues (Bugs) Forums to communicate the existence of Bugs, Hotfixes and Known Errors . We’ll also be tweeting them.

Prior to a HotFix being created, people encounter and report the bug and TechnologyOne has to understand and fix it. The Bugs and Hotfixes forum is ideal for reporting possible bugs and sharing your experiences with each other. 

Sometimes its not a bug, but the way we’re using or configuring the software, and the forum is a great vehicle for documenting the snag you’ve hit, and asking for others opinions or help.  There are no silly questions on

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